Planning an Event

On-Campus Space
Use EMS, our events reservation system to browse and request available space on campus. Once your request is submitted in EMS you will receive a notification that our team has begun to process your request and we will reach out to you as soon as possible when more information is available.  Please do not advertise your event until your event request has been confirmed. 

Please Note: Most of our meeting spaces on campus are classrooms first. The Registrars Office holds the space through the first week of each semester for scheduling purposes. We can not confirm any reservations until the academic course schedule has been finalized. Please bear with us during this time of the year, we will finalize your request as soon as possible

Off-Campus Space
If there is no space availability on campus, please reach out to us. Our events team has a dedicated process in place.

Classroom Diagrams
Standard classroom diagrams can be found in EMS. Keep in mind that our campus is space constrained, so furniture cannot be removed from each room, though in some cases, it can be reconfigured. Please reach out to our team to discuss options.

Event Space Diagrams
Event spaces are more flexible in terms of setup. If you would like a customized diagram for your event, please contact the events office directly. We're happy to make plans to order.

For those who are not part of the HGSE community and are looking to book an event on campus, please submit this form