Best Practices

All reservations must be submitted via the Event Reservation System. Please do not use a room unless you have a confirmed reservation. Space is at a premium on campus and we often need to place last minute requests.

Instructions for using the Event Reservartion System can be found here.

Please do not advertise for your event until you have received a confirmation from the Event Reservation System.

The Registrars Office holds all classroom space through the first week of each semester for scheduling purposes. We are not able to confirm any reservations until the academic course schedule has been finalized. Please bear with us during this time of the year and we will finalize your request as soon as possible.

At the time of your reservation, please let us know if you expect your event to be above normal business meeting noise level. Space is at a premium on campus and events that make a lot of noise can disrupt other meetings or classes. We will help direct you to the best space possible.

At times, famous or controversial speakers are invited to attend events on campus. If your event has a VIP, please let us know right away. Particular security precautions need to be made in advance.

HGSE is committed to following the Harvard University Space Temperature Policy. We recommend that you advise your attendees that New England weather is unpredictable and they should dress in layers to ensure they are comfortable. Should you have any questions or comments regarding space temperatures, please do not hesitate to contact us. 

When planning your event we require that you adhere to our Catering Policies. There are numerous benefits for using our single source caterer, Rebecca's Café & Catering. They can provide excellent food and service to any group at any budget. For more information, please see the Catering section of this site.

At no time can we allow meetings and events to bring in their own alcohol. Any alcohol served on campus must be coordinated through Rebecca's Café & Catering.