Host an Event at HGSE
Event Policies
- In order to help expedite the process with last-minute requests, we ask that you research and confirm room availability via the Events Reservation System before the request is submitted.
- Out of consideration for others, we ask that you reserve space only when you intend to use it. Retaining space that is not used denies other community members use of the rooms.
- Additionally, it is important that unused spaces remain locked.
- If you have reserved space for an event that has been canceled, please notify your Event Coordinator asap.
- If event spaces are reserved unnecessarily and setup is required, a cancellation fee will be incurred.
- Do not use a room unless you have a reservation.
- Access to your reserved space is based on your reservation start time.
- If you need access prior to your event time to set up materials, etc., please reserve the space accordingly.
- If you arrive prior to your reservation start time, you run the risk of the building or room being locked or your setup not being complete.
Based on the complexity of your event, there may need to be one and a half to two hours scheduled for Operations staff to set up your event. Therefore, if you see that your desired space appears available immediately following an event, please allow our staff the necessary time to prepare your room.