#  Catering 

 



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##  HGSE and Rebecca's Cafe 

If you request support from Catering while filling out the [Event Request Form](https://harvard.az1.qualtrics.com/jfe/form/SV_a8DqwELxstZibgq), your event coordinator will connect you with a representative from Rebecca’s Café.

HGSE partners with Rebecca’s Café & Catering as our preferred single source catering provider for campus events. The single source model helps ensure consistent service, reliable food quality, competitive pricing, and a smooth event experience for our community.



 

 [Learn more about the Single Source-Catering Model chevron\_right](https://operations.gse.harvard.edu/event-operations/catering-policies#single-source) 

 

 

 

 

##  Place a Catering Order 

 [ draftsEmail Eiza Reddick for catering and billing needs.](mailto:eliza_reddick@gse.harvard.edu) 

 



 ### Catering Order Confirmation

Rebecca's Café will provide an itemized proposal, including:

- A cost breakdown, within 48 business hours of your order confirmation.
- Staffing and furniture or linen rental proposals are an estimation only and may vary based on the specific needs of your event.



 

 ### Billing

- A detailed invoice will be issued within 48 business hours of your event.
- We accept P-Cards or 33-digit billing codes as payment.



 

  

 

 

 

Once your request for an order is placed, a Rebecca's Café representative will be in contact within 48 business hours. All catering orders and adjustments should be placed by 12 p.m., 5 days prior to your event. Additional notice is necessary for events with large headcounts or special requirements.



 

 



 [ Event Request Form (Qualtrics) arrow\_circle\_right ](https://harvard.az1.qualtrics.com/jfe/form/SV_a8DqwELxstZibgq) [ On the Room Reservation System (EMS) arrow\_circle\_right ](https://reservations.gse.harvard.edu/EmsWebApp/Default.aspx) 

 

 

 

 

##  Before and After an Event 

 



 ### Catering Setup

**Drop Off Catering** - *No Catering Staff*

- The food will be organized by Rebecca's Café on a table in your confirmed meeting or event location.
- The HGSE event coordinator (client) should arrive 15 minutes early to verify the order.

**Full Service Events** - *Catering Staff*

- Staffing is available upon request and is required for all events when alcohol is served, when food that requires an open flame (e.g., chafing dishes, grills, etc.) is served, or when there is an event that requires multiple meals, large head counts, or rentals of serving ware.



 

 ### Catering Clean-Up

For all drop-off events, we ask that you ensure that participants have composted, recycled, or disposed of trash in the appropriate receptacles. This will help us to ensure that the next person with that room reserved will walk into a clean space. Operations will break down the table, return all food service equipment, and straighten up the room.



 

  

 

 

 

##  The Single-Source Catering Model Explained 

 



 Applies to: Allows For: Exceptions: Self Catering: 

## Applies to:

- Events hosted in designated HGSE event spaces, including the Gutman Conference Center, Eliot Lyman, Library Gallery Area, Garden Room, Askwith Hall, and campus outdoor spaces
- Events serving alcohol
- Catered “drop-off” events hosted in public HGSE spaces, including classrooms and conference rooms

 

 

 

## Allows For:

- Consistent service and food quality across campus events
- Competitive pricing through consolidated event volume
- Improved campus security by limiting vendor access to approved providers
- Appropriate liability coverage for events where alcohol is served
- More sustainable and environmentally conscious catering options
- Participation in community sustainability initiatives, including the HGSE Green Team Cup program

 

 

 

## Exceptions:

While we strongly encourage the use of Rebecca’s Café & Catering for campus events, there may be exceptions when outside food is allowed. The following exceptions apply:

- Food and non-alcoholic beverages may be brought into public HGSE spaces for events when the total value of the food is under $100 for the day
- Private offices and private conference rooms may accommodate outside food and non-alcoholic beverages for internal gatherings and activities
- Rebecca’s Café & Catering remains the exclusive catering provider for designated HGSE event spaces

If you plan to bring outside food under one of the approved exceptions, please indicate this within EMS/Event Request details so the appropriate setup arrangements can be coordinated.

 

 

 

## Self Catering:

While we encourage all food on campus to be procured through the single-source catering model, since program participation benefits our community, we understand that there are times when you may need to bring food to campus from another source.

- It is acceptable to bring food onto campus in support of events in HGSE classrooms and meeting rooms if the total retail value of the product is less than $100 all day.
- It is not acceptable to bring food onto campus in support of events into event spaces.
- It is acceptable to bring food into private offices or private conference rooms in support of private activities.
- Due to food safety and liability concerns, “pot-lucks” are not allowed to be held in event spaces, meeting spaces, or classrooms.
- Alcohol cannot be provided by anyone aside from the single-source caterer.
- Please consider the environment. A compostable ["Green"](https://operations.gse.harvard.edu/file_url/113) setup can be provided through our single-source caterer at a per-person cost to help support your event.

If your event food and beverage falls within the self-catering policy, it is the group’s responsibility to clean up the space and properly dispose of all trash from the event. Do not leave a mess for the following group. Should you need assistance disposing of bulky items, please contact the Event Operations Team.

 

 

 

 

 

##  Our Catering Team 

 



  [### James Drumheller

 ](/people/james-drumheller)Catering General Manager

 

 

 

   [### Fred Furrowh

 ](/people/fred-furrowh)Cafe Chef

 

 

 

   [### Eliza Reddick

 ](/people/eliza-reddick)Director of Catering Sales and Events

 

 

Contact for Menu Planning and Billing



 

 

   [### Adam Reynolds

 ](/people/adam-reynolds)Executive Catering Chef 

 

 

Contact for Menu Planning



 

 

   [###  Maribel Rosario 

 ](/people/maribel-rosario)Catering Director

 

 

 

   [### Luis Rotavista

 ](/people/luis-rotavista)Deli

 

 

 

   [### Juan Tobon

 ](/people/juan-tobon)Catering Sales

 

 

 

   [###  Marcelo Velloso 

 ](/people/marcelo-velloso)Catering Steward