#  Planning an Event 

 



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##  Services Offered 

 The HGSE Event Operations Department is your one-stop-shop for everything you need to make your next event a success. Our services include:

- Space Reservations
- Furniture Setups & Floorplans
- Event Security
- Staffing Support
- Event Signage
- Catering Services
- Registration
- Off-site space sourcing
- Hotel Blocks



 

##  Reserving Space 

**On-Campus Space**  
Use [EMS](https://reservations.gse.harvard.edu/), our events reservation system, to browse and request available space on campus. Once your request is submitted to EMS, you will receive a notification that our team has begun to process your request, and we will reach out to you as soon as possible when more information is available. Please do not advertise your event until your event request has been confirmed.

Please Note: Most of our meeting spaces on campus are classrooms first. The Registrar's Office holds the space through the first week of each semester for scheduling purposes. *We cannot confirm any reservations until the academic course schedule has been finalized.* Please bear with us during this time of the year; we will finalize your request as soon as possible

**Off-Campus Space**  
If there is no space available on campus, please reach out to us. Our events team has a dedicated process in place.



 

##  Event Diagrams 

**Classroom Diagrams**  
Standard classroom diagrams can be found in EMS. Keep in mind that our campus is space-constrained, so furniture cannot be removed from each room, though in some cases, it can be reconfigured. Please reach out to our team to discuss options.

**Event Space Diagrams**  
Event spaces are more flexible in terms of setup. If you would like a customized diagram for your event, please contact the events office directly. We're happy to make plans to order.

*For those who are not part of the HGSE community and are looking to book an event on campus, please submit* [**this form**](https://harvardgse.formtitan.com/ftproject/ft2476b670e98e4d29bd38a20059940a0e)